Tomps friends, do you know what project management is? If not, let’s learn more about project and project management!
Even if you don’t have an educational background in management, understanding what project management is can be said to be important if you are dealing with projects within an organization. This is because you must know well how to manage and succeed in a project you are working on. Of course, good project management knowledge plays a big role there.
In the world of business, technology, and virtually every industry, the term "project" is ubiquitous. But what exactly is a project, and how does it differ from routine work or ongoing operations? In this comprehensive guide, we will delve into the concept of a project, its defining characteristics, and its significance in various domains.
Projects are a fundamental part of our lives, whether we realize it or not. From planning a family vacation to launching a spacecraft to exploring outer space, projects come in all shapes and sizes. But what exactly is a project, and why is understanding it important?
For the first step, how about knowing the definition of project, project management, and project management principles? For that, here is the answer that Tomps. id has summarized it for you!
According to the Association for Project Management (APM), the definition of a project is a job that is unique and temporary. Projects are carried out to achieve the planned goals and produce the desired results or benefits (outputs). Time and cost are the main foundation of a project. Therefore, a project is often said to be successful if it achieves the desired goals and results within a timescale and budget that follows the initial agreement.
Some examples of projects are software development, product or service development, building construction, public infrastructure development, natural disaster social activities, and others.
“Then, are projects and programs the same thing?”
This is also often confused by some people. According to the Project Management Institute (PMI), projects are undertaken to create certain desired outcomes most efficiently. Meanwhile, the program focuses on coordinating several projects and other interrelated activities over time to bring benefits to the organization. Broadly speaking, the project is initiated to create a predictable outcome and then closed when the results are successfully realized. Meanwhile, the program is initiated to create change and realize benefits for the organization.
A project is a unique and temporary endeavor with a specific goal, usually involving a set of tasks, resources, and constraints. Let's break this down:
Like a car without fuel, a project certainly cannot run without good project management activities. According to PMI, project management is the activity of using specific knowledge, skills, tools, and techniques to deliver values and benefits.
In simple terms, project management is the application of processes, methods, skills, knowledge, and experience to achieve the objectives of a particular project, according to agreed criteria and parameters. Project management activities to achieve these results have limitations, time, and budget.
This limitation also distinguishes “project management” from “management” which is a continuous process. This is also what makes a professional project worker must master various skills, techniques, resource management, and good business awareness.
There are several project management principles according to PMI that you have to keep in mind to guide your project on the path of success:
Projects follow a life cycle that typically includes the following phases:
As a project manager, you can manage various tiring activities to the fullest. Starting from making plans, and managing resources, costs, and teams at the same time. Certainly not an easy job, right? This will be even more difficult if your current project management system is still done manually, not with digital systems such as using project management software.
71% of organizations reported that the use of project management software improved the quality of control and management in the projects they handle (KMPG xSurvey, 2019). Unfortunately, finding management tools that match our industry is not easy. There are many factors that a project management app must have to fit our management style. Don’t let it be that an inappropriate system completely manages us.
One project management software that you can rely on is Tomps. Tomps is a mobile and web-based management software that exists because of the need for quality, effectiveness, and speed of monitoring project progress completion in the field. Tomps offers flexibility, transparency, real-time, collaboration, and an end-to-end system to make you feel closer and easier to do project management activities.
Understanding what a project is and how to manage it is essential for personal, professional, and organizational success. Projects are the building blocks of progress, and knowing how to plan, execute, and complete them efficiently can lead to remarkable achievements. Whether you're planning a family picnic, launching a new product, or exploring outer space, project management principles apply.
In conclusion, a project is a temporary, unique endeavor with a specific goal that involves a series of tasks, resources, and constraints. Projects are fundamental to progress and innovation in various domains, and effective project management is critical to their success. Understanding the concept of a project is a stepping stone to becoming a proficient project manager and a valuable contributor in today's project-driven world.
26 February 2024
6 February 2023
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