Gantt Chart, are you familiar with this kind of management tool? This tool is very popular to use as a tool of project management. Through this tool, project managers and stakeholders can see the effectiveness of project progress in the field. Check out these reviews about the definition, benefits, and example of creating a Gantt Chart with Excel below!


Definition of Gantt Chart:

This tool, also known as Milestones Chart and Project Bar Chart, is a type of bar chart that is widely used for monitoring projects. Gantt Chart contains information regarding team members’ assignments, project schedules, and deadlines. Moreover, you can also see which member or division is responsible for a task in the project.


Gantt Chart itself was originally formed through the idea of ​​an engineer from Poland named Karol Adamiecki, where at that time he created a visual diagram to see work progress. Then, in 1910 Henry Gantt, an engineer who was also a management consultant developed it. Henry applied the system that he developed to his project, which he later named like his name.


Benefits of Gantt Chart:

1. Measuring project progress

Through this tool, you can easily monitor the progress of project work. Even if the project you are working on seems to be delayed, you can easily see it on the Gantt Chart and create a strategy to overcome it.


2. Time management has become more efficient

Gantt Chart also helps you make a schedule of project work and allocation deadlines for each task in an easier way. If it has been created, it will be easy for team members to check the schedule for any tasks that must be done.


3. Build a sense of responsibility for the assigned task

Through this tool, there is no longer a reason you can forget or not know your duties and responsibilities. This is because each task, execution time, and the responsible party is listed there. So, the project manager and all team members can see the details of the project via the same board. Where, if you are negligent in your duties, then your performance will be recorded as having decreased in the chart and this is certainly not good for you, right?


4. Minimized Miscommunication in Team

Have you ever experienced miscommunication in your team? One of the factors might be an unclear and effective way of communicating instructions. Through the Gantt Chart, information about assignments and who will be working on them is neatly summarized. So, the chances of the emergence of miscommunication in the team can be minimized.


The Easiest Way to Make a Gantt Chart with Excel

After understanding what a Gantt Chart is and the benefits for your project management, how about trying to create one? Not difficult, this is the easiest way to make a Gantt Chart with Microsoft Excel!

  1. Open the Microsoft Excel program on your PC.
  2. Create a table with the following table titles: List of jobs, date of start of work, work process, work time, number of workers in one unit of task, deadlines for tasks, and other information tables that you need.
  3. Give a number to each row in the table that you created.
  4. Then, block all tables except the table number
  5. Click the ‘insert’ menu
  6. Then, click the ‘bar chart’
  7. As a result, a graph will appear from the table that you created.
  8. Next, right-click on the ‘project’ option and click on ‘exis’
  9. Put a checkmark (✓) in the option ‘categories in reverse order.
  10. Then, click the blue bar line and make sure you have checked all the columns, yes!
  11. Right-click and select ‘format data series’
  12. Select ‘fill and lines’ and click ‘no fill’
  13. Done, your Gantt Chart has been created

Find more insights about project management here with Tomps.id!